Event coordinator

The mission of Yurbban Hospitality Group is to bring happiness to people through project management related to the tourism sector, following these values:

WOW!: We love originality and strive to surprise in every detail. We work from creativity, active marketing, and continuous innovation.

CONSCIOUS: We aim to improve the world through responsibility and sustainability. We implement and collaborate on social responsibility projects to contribute actively.

HONEST: We act ethically, making decisions consistent with our culture. We prioritize transparency in our actions and communication.

PASSION: We give our best in every challenge, having fun when putting ideas into action.

TEAM: We create together to achieve a shared goal where every opinion matters.

Currently, we operate accommodations and restaurants in cities such as Barcelona, Madrid, Seville, Miami, Bogota, and Lima with the brands Yurbban, UMA Suites, and The Spot. We are continually seeking talent as we want to have the best profiles passionate about the sector, with know-how that allows us to achieve goals and fulfill our mission of "creating accommodation experiences that exceed our customers' expectations."

We are looking for an organized, creative, and detail-oriented Event Planner to help plan and manage memorable events. You will report to the General Manager and work closely with our marketing team, the hotel’s in-house team, and outside event salespeople to ensure events align with our brand and goals. This role includes managing logistics, coordinating with various teams, working with vendors, staying on budget, and using event planning software (Pxiser) to ensure everything runs smoothly. You will also prepare detailed, minute-by-minute event directions, attend weekly meetings to review the status of all upcoming events, and handle lead management, quotes, and contracts.

Why work with us?

Working at Yurbban Hospitality Group is not just a job; it’s an opportunity to grow, innovate, and make a difference. We foster a collaborative work environment where every opinion matters. We value creativity, social responsibility, and transparency. Here, your work will have a purpose, and you’ll contribute to the company’s success while growing both professionally and personally. We operate accommodations and restaurants in cities across Europe and America (Barcelona, Madrid, Seville, San Sebastián, Miami, Bogotá, Chía, and Lima) under various brands, offering unique experiences to our guests.

What can you expect working at YHG?

At YHG, you will enjoy competitive market salaries, growth and development opportunities, training programs, a dynamic and collaborative work environment, after-work activities, and more:

• Career development opportunities within the Group.
• Regular team-building activities.
• Continuous training and innovation opportunities.
• Flexible work schedules.
• Discounts on group accommodations.
• A collaborative and dynamic environment.

Key Responsibilities:

• Report to the General Manager on event progress and results.
• Collaborate with the marketing team, the hotel’s in-house team, and outside event salespeople to plan and execute events.
• Receive leads from clients and respond with quotes based on their event needs.
• Create and manage contracts for events, ensuring all details are accurately included.
• Use event management software (Pxiser) to create plans, schedules, and budgets.
• Work with outside event salespeople to understand client needs and secure bookings.
• Coordinate with vendors, venues, and suppliers, including the hotel’s catering, facilities, and operations teams.
• Prepare comprehensive, minute-by-minute event direction to ensure seamless execution.
• Attend weekly meetings with the General Manager and relevant teams to review the status of all upcoming events.
• Manage event logistics, such as catering, audiovisual needs, transportation, and guest accommodations.
• Ensure all permits and legal requirements are in place.
• Oversee setup, execution, and cleanup of events, working closely with the hotel’s in-house team.
• Collect feedback after events and prepare reports for improvement.

Requirements:

• Experience planning events or in a similar role.
• Familiarity with event planning software like Pxiser (training provided if needed).
• Strong organizational, time-management, and detail-oriented skills.
• Excellent communication and teamwork abilities.
• Ability to collaborate with external salespeople, vendors, and in-house teams.
• Creative problem-solving and attention to detail.
• Willingness to work evenings, weekends, and travel when needed.
• Experience managing budgets and contracts.
• Basic knowledge of marketing and social media.
• Familiarity with hospitality operations or hotel-based events.

If you consider yourself a technical and leadership-driven individual, passionate about operational excellence and committed to creating safe and functional environments for guests, we want to meet you. This is not a routine job; it’s an opportunity to make a positive impact on every stay.

Join Yurbban Hospitality Group and help create memorable experiences for our guests!